Rates: Artists should be paid at rates in line with sector guidance such as that produced by Artists Union England. Artists should not be expected to undertake any unpaid work.
Payment Schedule: Artists usually operate as freelancers so it is important to ensure the payment schedule for the project is fair and ensure that they don’t end up cash flowing the project
Project Management: Who is managing or producing the commission and are there any consultant fees?
Access Costs: Have you built in potential access costs for the artist or those participating?
Recruitment Costs: e.g. costs to advertise the brief, room hire for artist interviews, selection panel expenses, artist travel costs to attend for interview.
Engagement: Costs associated with community engagement such as room hire, refreshments, publicity, materials etc.
Permissions: Costs associated with a potential site and gaining permissions - e.g. land ownership search, searches for suppliers of underground statutory services, potential CAT scan to check for underground services, planning application costs.
Highways: Do any roads need to be closed to install the artwork? Costs of applying for a Temporary Traffic Regulation Order (TTRO), other Highways licences or Traffic Management services.
Installation: Contractors’ costs – installing artwork and making good afterwards/ landscaping.
Legal: Fees associated with any legal advice required - e.g. preparing an artist contract.
Insurance: Will the work need any additional insurance?
Maintenance: An allowance for ongoing maintenance.
Decommissioning: Awareness of these potential costs is useful, especially for temporary works.
Contingency: Factor in an allowance of at least 10% to cover potential cost increases or unforeseen costs.
Documentation & Interpretation: Professional photography, film, print, interpretation panels etc.